Alerts & Expiration Management

Stay on top of expiring supplies with configurable alerts and visual status indicators.

Expiration Status Indicators

Items are color-coded based on their expiration status:

Status	Color	Meaning
OK	● Green	Expiration date is beyond the warning threshold
Expiring Soon	● Orange	Within the warning threshold (e.g., 30 days)
Expired	● Red	Past the expiration date

Configuring Alert Thresholds

1. Open Settings from the navigation menu
2. Find "Expiration Alerts" section
3. Set your preferred warning threshold:
   • 30 days: Alert when items expire within 1 month
   • 60 days: Alert when items expire within 2 months
   • 90 days: Alert when items expire within 3 months
   • Custom: Set your own threshold
4. Toggle notification preferences

Recommendation: For critical supplies, use a longer threshold (60-90 days) to allow time for ordering replacements. For frequently rotated items, 30 days may be sufficient.

Push Notifications

Receive alerts on your device:

1. In Settings, enable "Push Notifications"
2. Grant notification permission when prompted
3. Configure notification frequency:
   • Daily: Summary each morning
   • Weekly: Summary each Monday
   • Immediate: As soon as items enter warning zone

Viewing the Alerts Screen

Access dedicated alerts view:

1. Tap "Alerts" in the bottom navigation
2. View items grouped by urgency:
   • Expired: Items requiring immediate attention
   • Expiring This Week: Items expiring within 7 days
   • Expiring This Month: Items expiring within 30 days
3. Tap any item to view details or take action

FEFO (First-Expired-First-Out)

The app provides FEFO guidance to minimize waste:

• When viewing inventory, items are sorted by expiration date by default
• When dispensing, the app suggests which lot to use first
• FEFO badges highlight the recommended items to dispense

Best Practice: Always follow FEFO principles when dispensing supplies. Use items with the earliest expiration date first, regardless of when they were received.

Handling Expired Items

When items expire:

1. Review the item in the Alerts screen
2. Physically locate and remove the expired item
3. Open item details and tap "Record Usage"
4. Select "Waste - Expired"
5. Enter the quantity being disposed
6. Add notes about disposal method if required
7. Confirm to update inventory

Low Stock Alerts

Get notified when items are running low:

1. Open any item's detail screen
2. Tap Edit
3. Set "Minimum Quantity" threshold
4. Save changes

When quantity falls below this threshold, the item appears in Low Stock alerts.

Alert Actions

From the Alerts screen, you can:

• Dismiss: Acknowledge the alert (swipe left)
• Snooze: Remind again later
• Take Action: Go directly to record usage or reorder
• View Item: Open full item details

Expiration Reports

Generate reports for planning:

1. Go to Menu › Reports
2. Select "Expiration Forecast"
3. Choose time range (30, 60, 90 days, or custom)
4. View chart showing expiring items over time
5. Export to CSV for further analysis